For physios, dietitians, exercise physiologists, podiatrists, OTs, speech paths and other allied health pros — generate the written report Services Australia requires after the first and last GPCCMP visit.
🇦🇺 AustraliaServices Australia 2025
📋 Source:Services Australia — Allied health referrals for GPCCMP. Services Australia requires a written report to the referring medical practitioner after the first and last service, with additional reports if clinically necessary. This tool helps you draft that report — clinical judgement remains your own.
📌 Reports are mandatory: after the first and after the last service under each referral. Must cover (1) investigations / assessments carried out, (2) treatment provided, (3) recommendations for future management. The referring GP needs this to keep their chronic condition management workflow compliant.
Services Australia requires reports after the first and last visit. Interim reports are clinically determined.
All details stay on your device only — nothing is sent anywhere. Skip fields you'll add later in your practice software.
Paste this into your practice software, send via secure messaging, or email (encrypted only). Always review for accuracy before sending — this is a draft, not a finished report.
Frequently asked questions
When am I required to send a report?
Per Services Australia, you must send a written report:
After the first service under each referral
After the last service under that referral (discharge / completion)
More often if clinically necessary — e.g. significant change in patient's condition, new finding, change in treatment plan
If a single referral covers, say, 4 dietitian visits in a year, you need at minimum 2 reports (after visit 1 and after visit 4) — but more is fine and often clinically appropriate.
What must reports contain?
Services Australia specifies three required elements:
Investigations, tests and assessments carried out
Treatment provided
Recommendations on how to manage the patient's condition in the future
This tool prompts each of those. The GP needs enough to update the patient's care plan, document the multidisciplinary input, and decide next steps.
How should I send the report?
Services Australia doesn't mandate a transmission method, but the report must be written. Common channels:
Secure messaging — Argus, Medical-Objects, ReferralNet (preferred, integrates with most GP software)
Encrypted email — if you have an existing secure email channel with the practice
Fax — still accepted; print and fax to the practice fax number
Paper — given to the patient to hand to the GP, with patient consent
Standard unencrypted email is not appropriate for patient-identified clinical information.
How long is the referral valid?
The referral is valid for the timeframe stated on it by the referring GP. If no timeframe is stated, the referral is valid for 18 months from the date of the first service under that referral.
The 18 months starts from the first visit, not from when the referral was written. A referral can sit unused for some time before the clock starts.
If a referral has expired and the patient still has visits remaining in their calendar year, the GP can write a fresh referral — usually doesn't need a new care plan.
Can I do these visits by telehealth?
For most allied health items under a GPCCMP, the visit must be in person, at least 20 minutes, individual (not group). Telehealth is generally not available for GPCCMP allied health items.
There are some exceptions for specific items and circumstances (e.g. mental health items, certain rural/remote allowances). Check the MBS item online checker in HPOS for the specific item you're billing.
Does this template work for DVA, WorkCover or NDIS referrals?
The structure (assessment / treatment / recommendations) is broadly applicable, but the specific compliance requirements differ:
DVA — D904 referrals have similar reporting expectations
WorkCover / CTP — usually require structured reports with capacity to work / return-to-work recommendations; insurer often has their own template
NDIS — progress reports tied to NDIS plan goals; not GPCCMP-style
This generator is built for the Medicare GPCCMP pathway. Future versions may add DVA / WorkCover / NDIS variants.